Who should use the Manage legal holds workflow?
Teams or solo builders working on finance & legal tasks who want a repeatable process instead of one-off tool experiments.
AI Workflow · Finance & Legal
Practical execution plan for manage legal holds with clear steps, mapped tools, and delivery-focused outcomes.
Deliverable outcome
Demonstrable compliance record and improved process for future holds.
30-90 minutes
Includes setup plus initial result generation
Free to start
You can swap tools by pricing and policy requirements
Demonstrable compliance record and improved process for future holds.
Use each step output as the input for the next stage
Step map
Instead of relying on a single generic AI model, this pipeline connects specialized tools to maximize quality. First, you'll use Casepoint to clear understanding of what data must be preserved, by whom, and for how long. Then, you pass the output to NetDocuments to all custodians notified and acknowledged their preservation duties. Then, you pass the output to RelativityOne to relevant data secured and preserved in a forensically sound manner. Then, you pass the output to Casepoint to hold remains current and compliant with evolving case requirements. Then, you pass the output to RelativityOne to hold properly released, custodians informed, and data disposition documented. Finally, Casepoint is used to demonstrable compliance record and improved process for future holds.
Identify and scope legal hold obligations
Clear understanding of what data must be preserved, by whom, and for how long.
Issue legal hold notices to custodians
All custodians notified and acknowledged their preservation duties.
Preserve and collect relevant data
Relevant data secured and preserved in a forensically sound manner.
Manage hold lifecycle and custodian changes
Hold remains current and compliant with evolving case requirements.
Release legal hold and close out
Hold properly released, custodians informed, and data disposition documented.
Audit and report on hold compliance
Demonstrable compliance record and improved process for future holds.
Review incoming litigation, investigation, or regulatory notice to determine the scope of data and custodians subject to preservation. Consult with legal team to confirm triggering event and relevant time period.
Why Casepoint: Casepoint offers Legal Hold Automation and Early Case Assessment, directly matching the need to identify and scope legal hold obligations.
Draft and distribute formal legal hold notices to all identified custodians, instructing them to preserve relevant data and avoid deletion or alteration. Track acknowledgment and escalate non-responses.
Why NetDocuments: NetDocuments includes Automated email filing, which can be used to send and track legal hold notices with delivery confirmation.
Implement technical measures to prevent deletion or alteration of identified data sources. For active collections, use forensic tools to capture data in a defensible manner while maintaining chain of custody.
Why RelativityOne: RelativityOne provides Document Review and Legal Hold features, supporting data preservation and collection workflows.
Continuously update the hold list as new custodians are identified or employees leave the organization. Reissue notices and adjust preservation scope as the case evolves.
Why Casepoint: Casepoint's Legal Hold Automation directly supports managing hold lifecycle and custodian changes.
When the matter concludes, obtain legal approval to release the hold. Notify custodians, remove technical holds, and archive or return preserved data per retention policies.
Why RelativityOne: RelativityOne supports Legal Hold and Document Review, enabling release and close-out processes.
Generate compliance reports showing notice delivery, acknowledgment rates, and preservation actions. Review for gaps and update processes for future holds.
Why Casepoint: Casepoint includes Early Case Assessment and Legal Hold Automation, which typically provide reporting and compliance analytics.
§ Before you start
Teams or solo builders working on finance & legal tasks who want a repeatable process instead of one-off tool experiments.
No. Start with the top pick for each step, then replace tools only if they do not fit your pricing, compliance, or output needs.
Open the mapped task page and compare top options side by side. Prioritize output quality, integration fit, and predictable cost before scaling.
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