Who should use the Problem Solving workflow?
Teams or solo builders working on work tasks who want a repeatable process instead of one-off tool experiments.
AI Workflow · Work
Practical execution plan for problem solving with clear steps, mapped tools, and delivery-focused outcomes.
Deliverable outcome
A documented evaluation report with lessons learned and recommendations
30-90 minutes
Includes setup plus initial result generation
Free to start
You can swap tools by pricing and policy requirements
A documented evaluation report with lessons learned and recommendations
Use each step output as the input for the next stage
Step map
Instead of relying on a single generic AI model, this pipeline connects specialized tools to maximize quality. First, you'll use Notion AI 3.0 to a clear, documented problem statement with agreed-upon boundaries and success metrics. Then, you pass the output to Tellius to a prioritized list of root causes with supporting evidence, not just symptoms. Then, you pass the output to Scrintal to a shortlist of 2-3 top solutions with rationale for selection. Then, you pass the output to Asana to a detailed project plan with task assignments, timeline, and risk mitigations. Then, you pass the output to ClickUp to completed implementation with documented progress and adjustments. Finally, ChatGPT is used to a documented evaluation report with lessons learned and recommendations.
Define and Frame the Problem
A clear, documented problem statement with agreed-upon boundaries and success metrics
Gather and Analyze Relevant Information
A prioritized list of root causes with supporting evidence, not just symptoms
Generate and Prioritize Potential Solutions
A shortlist of 2-3 top solutions with rationale for selection
Develop an Action Plan
A detailed project plan with task assignments, timeline, and risk mitigations
Execute and Monitor Progress
Completed implementation with documented progress and adjustments
Evaluate Results and Reflect
A documented evaluation report with lessons learned and recommendations
Start by clearly articulating the problem in a single sentence, then expand to identify its scope, stakeholders, and constraints. Use techniques like the 'Five Whys' or problem statement templates to ensure you're solving the right issue, not a symptom.
Why Notion AI 3.0: Notion AI 3.0 combines a digital collaboration workspace with AI-powered search and note-taking, ideal for defining and framing a problem collaboratively.
Collect data, evidence, and perspectives related to the problem. Use root cause analysis (e.g., fishbone diagram) or data visualization to identify patterns and underlying causes. Avoid jumping to solutions prematurely.
Why Tellius: Tellius specializes in Root Cause Analysis and automated data insights, directly matching the need for data analysis and root cause templates.
Brainstorm a wide range of possible solutions without judgment, then evaluate them against your success criteria. Use structured ideation methods like SCAMPER or mind mapping, and apply a decision matrix to rank options by feasibility, impact, and risk.
Why Scrintal: Scrintal is designed for visual note-taking, knowledge organization, and brainstorming, directly supporting ideation and solution generation.
For the chosen solution, break it down into actionable steps with assigned owners, deadlines, and dependencies. Create a timeline or Gantt chart to visualize the sequence, and identify potential risks with mitigation strategies.
Why Asana: Asana is a dedicated project management tool for project tracking, resource management, and status reporting, fitting the need for an action plan.
Implement the action plan while tracking progress against milestones. Hold regular check-ins to address blockers, and adjust the plan as needed based on real-world feedback. Use dashboards or status reports to maintain visibility.
Why ClickUp: ClickUp provides project scheduling, task management, and automated status reporting, directly meeting the need for a project tracking dashboard.
Compare the actual outcomes against the success criteria defined in Step 1. Conduct a post-mortem or retrospective to capture lessons learned, and document what worked, what didn't, and why. Use this insight to improve future problem-solving processes.
Why ChatGPT: ChatGPT can help generate survey questions, summarize feedback, and facilitate retrospective discussions through natural language.
§ Before you start
Teams or solo builders working on work tasks who want a repeatable process instead of one-off tool experiments.
No. Start with the top pick for each step, then replace tools only if they do not fit your pricing, compliance, or output needs.
Open the mapped task page and compare top options side by side. Prioritize output quality, integration fit, and predictable cost before scaling.
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