Who should use the Process payroll workflow?
Teams or solo builders working on business tasks who want a repeatable process instead of one-off tool experiments.
AI Workflow · Business
Practical execution plan for process payroll with clear steps, mapped tools, and delivery-focused outcomes.
Deliverable outcome
Compliant year-end tax reporting completed
30-90 minutes
Includes setup plus initial result generation
Free to start
You can swap tools by pricing and policy requirements
Compliant year-end tax reporting completed
Use each step output as the input for the next stage
Step map
Instead of relying on a single generic AI model, this pipeline connects specialized tools to maximize quality. First, you'll use Timely to complete and verified time data ready for payroll calculation. Then, you pass the output to Paycom to accurate gross-to-net pay calculations for all employees. Then, you pass the output to Arcwise AI to approved payroll summary ready for disbursement. Then, you pass the output to Alight to all employees paid and pay stubs delivered. Then, you pass the output to H&R Block Tax Software to taxes and deductions paid on time, avoiding penalties. Then, you pass the output to Oracle NetSuite to payroll fully reflected in financial records. Finally, H&R Block Tax Software is used to compliant year-end tax reporting completed.
Collect and verify employee time and attendance data
Complete and verified time data ready for payroll calculation
Calculate gross pay and deductions
Accurate gross-to-net pay calculations for all employees
Review and approve payroll summary
Approved payroll summary ready for disbursement
Process payments and distribute pay stubs
All employees paid and pay stubs delivered
File payroll taxes and remit deductions
Taxes and deductions paid on time, avoiding penalties
Record payroll in accounting system
Payroll fully reflected in financial records
Generate and distribute year-end tax forms (optional)
Compliant year-end tax reporting completed
Gather all time records, including regular hours, overtime, PTO, and sick leave from your time-tracking system or manual timesheets. Cross-check for missing entries, approvals, and discrepancies before proceeding.
Why Timely: Timely is a dedicated time tracking tool that directly supports collecting and verifying employee time and attendance data.
Apply pay rates, overtime multipliers, and any bonuses to the verified time data to compute gross pay. Then subtract all statutory and voluntary deductions (taxes, benefits, garnishments) to determine net pay.
Why Paycom: Paycom offers payroll processing capabilities needed to calculate gross pay and deductions.
Generate a payroll summary report showing totals for gross pay, deductions, and net pay. Review for accuracy against prior periods and budget, then obtain final approval from finance or management.
Why Arcwise AI: Arcwise AI enables spreadsheet-to-summary executive reporting, useful for reviewing and approving a payroll summary.
Initiate direct deposit transfers or print checks for net pay amounts. Simultaneously distribute digital or paper pay stubs to employees, ensuring compliance with wage payment laws.
Why Alight: Alight offers global payroll processing which typically includes payment distribution and pay stub delivery.
Submit federal, state, and local payroll tax deposits according to the required schedule (e.g., semi-weekly or monthly). Also remit employee benefit contributions and garnishments to the respective agencies or providers.
Why H&R Block Tax Software: H&R Block Tax Software provides automated federal/state tax filing, directly supporting payroll tax filing and remittance.
Post the payroll journal entry to your general ledger, debiting wage expense and benefit expense accounts, and crediting cash, tax liabilities, and other payables. Reconcile payroll accounts to ensure accuracy.
Why Oracle NetSuite: Oracle NetSuite is an accounting system that can record payroll entries in the general ledger.
At the end of the calendar year, produce W-2s for employees and 1099s for contractors. File copies with the Social Security Administration and IRS, and provide copies to workers.
Why H&R Block Tax Software: H&R Block Tax Software can generate and file year-end tax forms like W-2s and 1099s.
§ Before you start
Teams or solo builders working on business tasks who want a repeatable process instead of one-off tool experiments.
No. Start with the top pick for each step, then replace tools only if they do not fit your pricing, compliance, or output needs.
Open the mapped task page and compare top options side by side. Prioritize output quality, integration fit, and predictable cost before scaling.
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